Appointments for academic affiliates (e.g., instructional or research activities) must be approved by both the Department head (Chair/Director) and the College/Division head (Dean). Most non-U.S. citizens appointed as affiliates at USC are academic (rather than non-academic). Academic affiliates are non-salaried individuals sponsored by an academic unit who are allowed to perform specific activities related to instructional programs, research and scholarship. 

Titles can include: Academic Affiliate, Post Doctoral Fellow, Visiting Research Associate, Visiting Faculty (Assistant/ Associate/ Professor).

Non-academic affiliate categories: affiliate coach, campus minister/chaplain, contractor/vendor affiliate, foundation affiliate, health services affiliate, presidential affiliate, ROTC affiliate, other.

Types of appointments: affiliates for access (not on campus) and affiliates on campus.

Pre-approval is not required. If the affiliate needs visa sponsorship from USC, please see information about the Exchange Visitor Program.

1. Provide prospective affiliate with International Affiliate Appointment Letter
   • Template
2. Submit PeopleSoft HCM "Affiliate Appointment eForm", including:
   • Signed appointment letter
   • Affiliate intent form
   • Affiliate information form
   • Current address (use USC unit address if they do not have U.S. address)

Pre-approval is not required. If the affiliates needs continued visa sponsorship, contact the Exchange Visitor Program to update the DS-2019.

1. Provide affiliate with International Affiliate Appointment Letter
   • Template; update original letter
2. Submit PeopleSoft HCM "Affiliate Update/ Terminate" eForm , including (by email if not available on eForm):
   • Signed appointment letter
   • Affiliate intent form
   • Current address

New affiliate appointment eForm

PeopleSoft > Affiliate Actions Homepage > Affiliate Appointment eForm

• Type of Appointment
• Supervisor Info
• Affiliate Personal Info
• Job Info
• SKIP Affiliate Education - not needed
• Attestation
• File attachment

Updating/terminating existing affiliate appointment eForm

PeopleSoft > Affiliate Actions Homepage > Affiliate Update/ Terminate

• Find Affiliate
• Affiliate Info - Terminate: add termination date
• Affiliate Info - Update: add new information, match updated affiliate letter

Note: disregard outdated OIS information. This webpage is the most up-to-date process information.

HR Document: How to 'Claim My USC Credentials'

Upon approval you will be contacted by USC about systems and email access. The link expires after 48 hours. Check your spam folder.

Payroll Document: System Set-Up Checklist

Update your address and contact information at my.sc.edu.