Use this guide to request and process an internal dual appointment for an employee whose primary position is within or outside the McCausland College of Arts and Sciences.

Before Submitting the PeopleSoft Action

1. Complete the Internal Dual Appointment Request Form [pdf] and email it to your assigned college HR contact.
2. Wait for your HR contact to return the approved request. Review any comments at the bottom of the form.
3. Complete the appropriate Internal Dual Appointment Letter Template using the approved request and have the employee sign it:
   • Staff Internal Dual Offer Letter Template [docx]
   • Faculty Internal Dual Appointment Letter Template [docx]
4. As the requesting unit, initiate the additional assignment action in HCM PeopleSoft and attach the signed letter. Review the approvers listed in each workflow step.

Employees Whose Primary Position Is Within the College

1. Email your assigned college HR contact to request approval as the Requesting College/Division. Ask them to reply when they have approved the action.
2. After receiving confirmation, email the HR contact in the employee’s home department to request approval from the chair or director as the Home Department Approver. Ask them to reply when that approval is complete.

   If you cannot identify the home department HR contact in the HCM workflow, use the university website to find the appropriate contact.

3. After receiving confirmation of the home department approval, email your assigned college HR contact again to request approval as the Home College/Division.

Internal dual appointments within the college require two college approvals: one for the requesting unit and one for the employee’s home unit.

Employees Whose Primary Position Is Outside the College

1. Identify the Home Department and Home College/Division approvers listed in the HCM workflow. You may also use the university website to locate the employee’s home department contacts.
2. Email your assigned college HR contact to request approval as the Requesting College/Division. Ask them to reply when they have approved the action.
3. After receiving confirmation, email the HR contact in the employee’s home department to request approval from the chair or director as the Home Department Approver.
4. Ask the home department HR contact to coordinate the next approval with the employee’s Home College/Division.

Additional Approvals

• Faculty internal dual appointments require Provost approval in HCM.
• Internal dual appointments funded by a grant require Grants approval in HCM.